Policies and Procedures

 

These Terms and Conditions apply to all photography workshops, courses, and events organised by us. By booking or attending any workshop, course, or event, you agree to the terms outlined below.

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1. Bookings and Payment

All workshop and course places must be booked in advance through our official website or authorised booking platform.

• Full payment is required at the time of booking unless otherwise stated.

• A booking confirmation email will be issued once payment has been successfully processed.

• Places are limited and allocated on a first-come, first-served basis.

• Your booking is only confirmed once payment has been received.

We reserve the right to refuse or cancel a booking where necessary for operational, safety, or conduct-related reasons.

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2. Cancellations and Refunds

Participant Cancellations

If you need to cancel your booking:

• More than 30 days before the event: Full refund or transfer to another available workshop.

• 14–30 days before the event: transfer to another event where possible.

• Less than 14 days before the event: Refunds cannot be offered.

Tickets may be transferred to another participant provided we are notified before the event.

Organiser Cancellations

In the unlikely event that we need to cancel or postpone a workshop due to circumstances beyond our control (including severe weather, venue issues, instructor illness, or safety concerns):

• Participants will be offered either a full refund or the option to transfer to a future event.

We cannot accept responsibility for travel, accommodation, or other associated costs incurred by attendees.

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3. Workshop Changes

We reserve the right to make reasonable changes to workshops where necessary, including:

• Adjustments to schedules or timings

• Changes of venue or location

• Substitute instructors or guides

• Alterations to subjects, models, or demonstrations

Such changes may occur due to weather, safety considerations, or circumstances outside our control.

 

4. Weather Policy

Many photography workshops take place outdoors and will normally proceed in most weather conditions.

Workshops may only be postponed or cancelled if:

• Weather conditions present a genuine safety risk, or

• Conditions prevent the workshop from taking place effectively.

Participants are responsible for bringing appropriate clothing and footwear for outdoor conditions.

 

5. Health and Safety

Participant safety is extremely important.

By attending a workshop, you agree to:

• Follow instructions provided by the workshop instructor or event staff.

• Act responsibly and consider the safety of other participants.

• Avoid entering restricted or unsafe areas.

Photography workshops may involve environments such as uneven terrain, low-light conditions, crowds, moving subjects, or outdoor locations. Participants must exercise reasonable care at all times.

Anyone behaving in a manner that risks safety or disrupts the workshop may be asked to leave without refund.

 

6. Equipment Responsibility

Participants are responsible for their own photography equipment and personal belongings.

We recommend bringing:

• Suitable camera equipment

• Spare batteries

• Memory cards

• Weather protection where appropriate

We cannot accept responsibility for lost, stolen, or damaged equipment during workshops or events.

Participants should ensure that any valuable equipment is appropriately insured and cared for during the event.

 

7. Skill Levels

Our workshops are designed for photographers of all levels, however some events may spcificy a specific skill levels (for example: beginner, intermediate, or advanced).

Participants are responsible for ensuring they meet any recommended skill level requirements.

If you are unsure whether a workshop is suitable for your experience level, please contact us before booking.

 

8. Commercial Photography Policy

Photography taken during our workshops, courses, or organised events is intended for personal use and portfolio development only.

Participants may:

• Share images on personal social media

• Display images in personal portfolios

• Use images for non-commercial purposes such as competitions

Images must not be:

• Sold or licensed commercially

• Submitted to stock libraries or agencies

• Supplied to newspapers, magazines, or media outlets

• Used in advertising or commercial promotions

Where models, performers, reenactors, or actors are present, their participation is for educational and creative purposes only and attendance does not grant a commercial model release.

Any commercial use requires prior written permission from the organiser, venue and relevant individuals.

 

9. Photography Etiquette

To ensure a positive experience for everyone, participants should:

• Be respectful to instructors, models, performers, and fellow photographers

• Avoid blocking others' views or monopolising subjects

• Follow any organised shooting rotations

• Respect location rules and public privacy where applicable

 

10. Participant Conduct

We aim to create a welcoming and inclusive environment for all attendees.

Participants must behave in a respectful and professional manner.

Harassment, aggressive behaviour, discrimination, or inappropriate conduct towards instructors, models, performers, staff, or other participants will not be tolerated.

We reserve the right to remove any participant from a workshop without refund if behaviour is considered unacceptable.

 

11. Accessibility

We aim to make our workshops as accessible as possible.

However, due to the nature of photography and outdoor locations, some workshops may involve:

• Uneven ground

• Steps or narrow paths

• Low-light environments

• Limited mobility access

Where possible, accessibility information will be provided in advance.

Participants with accessibility requirements are encouraged to contact us before booking so we can discuss reasonable adjustments where possible.

Carer tickets may be available in appropriate circumstances. Email to enquire

 

12. Photography and Filming by the Organiser

We may photograph or film workshops for promotional purposes, including use on:

• Websites

• Social media

• Marketing materials

By attending a workshop, you acknowledge that you may appear in such images or footage. If you prefer not to be included, please inform the organiser in advance.

 

13. Data Protection and Privacy

We respect your privacy and handle personal information responsibly.

Personal information collected during booking will only be used for:

• Administering your booking

• Communicating important workshop information

• Sending relevant updates if you have opted in

We will never sell your personal data to third parties.

All data is handled in accordance with UK data protection laws, including UK GDPR.

 

14. Age Requirements

Unless otherwise stated:

• Participants must be 18 years or older to attend workshops independently.

• Anyone under 18 must be accompanied by a responsible adult.

 

15. Liability

Participants attend workshops at their own risk.

While reasonable care is taken to ensure safe operation of events, we cannot accept liability for:

• Personal injury

• Loss or damage to equipment

• Travel or accommodation costs

• Other indirect losses

This does not exclude liability where it cannot legally be excluded under UK law.

 

16. Acceptance of Terms

By booking or attending a workshop, course, or event, you confirm that you have read, understood, and agreed to these Terms and Conditions.